Award Submission Info

NOMINATION GUIDELINES


Paving Awards Nominations

Nomination Forms will be available May 1, 2017 for the next group of projects.  Submittal deadline will be August 1, 2017.  Forms will be available for download here for asphalt contractors, associate contractors and local government officials.

Nominations may be made by owner/agency personnel and/or by contractors in three categories – Municipal jobs, Commercial work, Non-Traditional and Green projects.

Be sure to include detailed map and narrative along with High Resolution digital pictures of the project.  High resolution photos need to be a minimum of 2 megabytes to be usable.

Why Participate?

“Recognition” is often the #1 reward people seek in their jobs, and the “Virginia’s Best” Paving Awards recognizes crews and all their hard work. Receiving an award also motivates crews and keeps people enthused about their work. Entrants also receive feedback on completed jobs – valuable information that can be used to continuously improve project management while making winning easier the next time! Finally, winning a “Virginia’s Best” Paving Award shows commitment to quality.

How Does the Program Work?

  1. Nomination packets are emailed in May and due back this year by August 1.
  2. Projects are nominated by contractors or owner/agency representatives.
  3. Projects are evaluated by rating teams in August and September for presentation at the Fall Asphalt Conference in early October.
  4. A winner for work completed in 2016 will be selected in the Municipal, Commercial, Non -Traditional and Green categories.

How Do I Win?

Each category is unique in some way. Most winners, however, do the following:

  • Pay attention to detail. Even seemingly minor flaws sometimes are the difference between being a contender or not.
  • Ensure high-quality workmanship. Criteria include:
    • Uniform texture – make sure there is no segregation
    • Smooth tight joints – both longitudinal and transverse
    • Smooth tight matches – on all intersections, curbs, and/or appurtenances
    • Ride! Smoothness is crucial to winning the competition
    • Overall appearance – layout and design will have an impact
    • Degree of difficulty – some jobs are tougher than others to build, and this is taken into consideration
  • Talk to crews and inspectors. Discuss the project and how everyone can work together to get a high quality job suitable for nomination.
  • When in doubt – NOMINATE!  You can’t win if you don’t enter!

Award Categories/Definitions – Each project can be submitted in only one category.

  • Commercial – Major commercial parking lots, entry roads, log sort yards, etc.
  • Municipal – Urban/City with two or more driving lanes with curb and gutter. These can include: arterial, residential or business streets. There should also be turn lanes, intersections, catch basins, manholes, valve boxes or other utilities. The more complex projects will receive higher weighting by raters.
  • Non-Traditional – This category covers projects that don’t fit in the other category’s.  Federal Lands projects are those paving projects completed for FHWA Eastern Federal Lands on facilities such as the Blue Ridge Parkway, Skyline Drive, or George Washington Parkway. Military facilities will include federal facilities such as Quantico and National Guard sites. Airport paving can range from projects at Dulles Airport to local airfields. Toll Roads will include those roadways not under the administration of VDOT.
  • Green– Construction or rehabilitation (i.e., not single lift overlays or mill and fill) projects can be considered for this category.  This will include VDOT projects as well as non-VDOT projects.  The project must include at least two lifts of asphalt concrete. The Greenest Project award goes to the contractor who utilized the most sustainable and/or greenest practices in a paving or construction project. The practices considered in this award category include:  Recycled Asphalt Pavement (used above the VDOT specification with rejuvenators or softer grade asphalt binders), Recycled Asphalt Shingles (used above the VDOT specification with rejuvenators or softer grade asphalt binders), Asphalt Binder replacements or modifiers such as scrap tires, Permeable and Porous Asphalt Materials, Recycled Asphalt Base Materials (i.e. Cold In – Place Recycling or Cold Plant Recycling), other “waste” materials used for AC production. Each criterion carries a rating factor.  The project with the highest number of points and is exceptional in other quality indicators (i.e., ride quality, density, appearance, etc.) is the winning project.